Everything between the rig and the invoice
One platform to capture the shift, approve it, and bill it — per metre for exploration or per schedule of rates for geotech — with an AI layer watching the margin the whole way through.
A plod your crew can actually fill in with gloves on
Mobile and iPad capture, built offline-first — every field saves to the device and syncs the moment signal returns. Entry is split across four tabs so nothing gets missed on a busy shift.
- Details / Drilling / Consumables / Activities — four tabs, one shift
- Run length and recovery % auto-calculate as the crew enters depths
- Colour-coded recovery: green ≥90%, orange 70–89%, red <70%
- Pre-fills date, rig and hole ID from the last shift on that rig
- Crew — driller, offsider, supervisor — always manually selected, never assumed
Five stages, one immutable record
Every plod moves through the same digital chain of custody — from the crew's first draft to a locked record that becomes the basis for billing. Rejections come back with comments, and nothing is ever quietly edited after the fact.
- DRAFT → SUBMITTED → SUPERVISOR APPROVED → CLIENT APPROVED → LOCKED
- A locked plod is immutable — no edits, by anyone, at any level
- Supervisors can reject with a comment; the crew resubmits
- Full audit trail on every state change, timestamped
Every rig, today, in one view
Metres, recovery, drill time and downtime across the whole fleet — updated as plods land, not at month end. A live activity feed shows exactly what just happened and where.
- Today's metres and average recovery across every rig
- Drill time vs downtime, broken down by rig and crew
- Live activity feed of submissions, approvals and rejections
Margins watched in real time, not discovered at invoicing
DrillOS reads every approved plod against the contract as it lands and flags trouble early. Ask it a plain-English question about your operation and get a straight answer, not a report to dig through.
- Margin alerts when a contract trends below its threshold — 20% by default, configurable
- Natural-language questions answered with structured, sourced answers
- Crew and rig performance scores recalculated every night
From locked plod to Xero invoice, one click
Rate schedules handle depth tiers, day rates and standby rates per contract. Invoices are generated only from approved, locked plods — and consumables bill at the cost actually captured on the shift.
- Rate schedules with depth tiers, day rates and standby rates
- Invoices generated only from approved plods — nothing unlocked reaches billing
- One-click push to Xero (MYOB on the roadmap)
- Consumables billed at captured cost, not an estimate
Geotechnical work, billed the way it's actually priced
Mineral exploration bills on metres. Geotechnical investigation bills on a schedule of rates — per SPT, per sample, per in-situ test, per install and per standing hour. DrillOS captures each of those in the hole on the phone and prices it against the contract's SOR, so the invoice builds itself instead of being re-worked in a spreadsheet.
- Line items captured in the hole: SPTs, samples, in-situ tests, installs, standing time
- Every test and sample carries an ID and an attempted / completed status
- Structured quantities and units on every material used
- Priced against the contract's schedule of rates — no manual re-keying
- Variations captured with evidence and authorisation against the plod
Clients sign off without a phone call
Clients get their own login, scoped strictly to their own project. They review plods, sign off digitally, and raise a dispute with comments if something looks wrong — all logged against the record.
- Clients see only their own project — nothing else in the system
- Digital sign-off on plods, timestamped
- Disputes raised with comments, tracked against the plod
Services flagged before they're overdue, on hours the rig actually ran
Every service item counts down against the hours a rig genuinely runs — computed live from approved plods, not a calendar guess or a manual log. Items flag themselves overdue or due soon on the dashboard and the rig's own page, and bit changes still capture straight off the plod.
- Running hours computed live from approved plod activity — calibrated per rig
- Interval by hours or by date; overdue / due-soon flags with a lead time you set
- Due reminders on the dashboard and the rig's Equipment tab
- Mark a service done and the next one rolls forward automatically
- Bit changes logged per plod: depth, hours on bit, old → new ref
Crew and rig performance, scored every night
Crew scores weigh metres per shift, recovery, downtime and plod timeliness. Rig scores weigh availability and penetration rate. Recalculated nightly, and never shown to field crew.
- Crew score: metres/shift, recovery, downtime, plod timeliness
- Rig score: availability, penetration rate
- Recalculated nightly via a scheduled job
- Visible to Supervisor/PM and Executive roles only
See it on your own plods
Book a demo and we'll walk through DrillOS on a shift like yours.